Stocktaking software by COSYS – the best option for efficient physical inventory

Why physical inventory matters
Counting inventory is one of the most important but also one of the most challenging tasks in every company. Whether in retail, wholesale, logistics, or production, accurate inventory ensures transparency about stock levels, prevents bottlenecks, and reduces financial risks. At the same time, many businesses struggle with the same challenges: time-consuming manual processes, high error rates from paper-based counting, and difficulties in consolidating and analyzing the collected data. Especially during the fiscal year-end, the inventory often becomes a stressful and costly process that disrupts regular operations.
This is exactly where stocktaking software by COSYS comes into play – offering companies a digital solution that simplifies the entire process and makes inventory more efficient, faster, and error-free.

The Core of the solution: Stocktaking app
At the heart of COSYS’ solution is the mobile inventory application, designed for use with handheld barcode scanners, smartphones, or tablets. Thanks to its intuitive interface, employees can start working with the app within minutes, without long training sessions. The app guides users step by step through the counting process, ensuring that even large warehouses or complex assortments can be counted efficiently.

Key functions of the COSYS stocktkaing app include:

• Barcode scanning via integrated device cameras or professional mobile computers.
• Offline capability, allowing data collection even without a permanent internet connection.
• Error prevention by validating scanned items against master data.
• Compatibility with Android and iOS devices as well as leading hardware manufacturers such as Zebra, Honeywell, and others.
• Flexible capturing options, such as counting by location, item number, or serial/batch number.

With these features, companies can avoid the typical pitfalls of manual inventory – such as missing items, duplicate entries, or illegible notes.

The backend: COSYS WebDesk
The mobile application is seamlessly connected to the COSYS WebDesk – the central backend system where all inventory data is consolidated. Managers and administrators gain real-time visibility into the current counting progress, can monitor individual locations, and identify discrepancies at a glance.

Beyond simple data collection, COSYS WebDesk also provides:

• Detailed evaluations of stocktake results, shrinkage, and stock variances.
• Business Intelligence dashboards for deeper insights into turnover rates, item performance, and warehouse utilization.
• Flexible export options to integrate inventory results directly into ERP systems like SAP, Microsoft Dynamics, or other third-party applications.
• User management for assigning roles, ensuring secure and structured processes.

The combination of mobile data capture and a powerful backend not only accelerates the inventory process but also generates valuable insights that go far beyond the mere stock count.

Advantages of stocktaking software by COSYS
Implementing COSYS stocktaking software creates multiple benefits for businesses:

1. Time savings – thanks to automated scanning and structured workflows, inventories can be completed in a fraction of the usual time.
2. Error reduction – barcode scanning and validation significantly minimize human error.
3. Cost efficiency – fewer employees are needed for the inventory process, and business disruptions are reduced.
4. Flexibility – companies can either purchase or rent devices and software, perfectly adapting the solution to seasonal needs.
5. Scalability – from small retail stores to large warehouses, COSYS software scales easily to the company’s requirements.
6. Transparency – clear reporting and BI integration ensure that management has all relevant data for strategic decisions.

Conclusion: A Smarter Way to Count
Inventory doesn’t have to be stressful, time-consuming, and error-prone. With COSYS Inventory Software, businesses of all sizes can transform their inventory process into a streamlined, digital workflow. By combining an intuitive mobile app with a powerful backend system, COSYS not only makes counting easier but also generates valuable insights that support long-term business success.

Companies that switch to COSYS benefit from faster processes, greater accuracy, and reduced costs – turning inventory from a burdensome obligation into a strategic advantage.