Mobile app + web backend = Stress-free stocktaking with COSYS

Why traditional stocktaking causes problems

In many companies, stocktaking is still done with pen and paper. Employees walk through the warehouse with printed count sheets, mark down quantities manually and later pass those sheets to the office. There, someone needs to enter the numbers into the ERP system. This procedure is not only time-consuming but also highly error-prone. A missing number, an unreadable note, or a simple typing mistake can distort the results and lead to wrong stock levels in the system.

Even companies that already use barcode scanners often face challenges. Proprietary hardware is expensive to purchase, difficult to maintain, and usually does not integrate seamlessly with modern software environments. As a result, stocktaking remains a bottleneck in logistics and accounting processes.

The COSYS solution: mobile app + web backend

COSYS has developed a modern solution that combines the flexibility of mobile devices with the power of a centralized web backend. Employees in the warehouse or at retail locations simply use the COSYS stocktaking app on standard smartphones or professional mobile computers. By scanning barcodes or entering article numbers, stock data is captured directly on-site.

Instead of piling up paper forms, the data is transmitted in real-time to the COSYS backend. There, managers can monitor progress, check for anomalies, and directly generate reports. This end-to-end digital workflow eliminates duplicate work, reduces errors, and accelerates the entire stocktaking process.

Key benefits of COSYS Inventory Software

• Speed and efficiency: Scanning barcodes with a mobile device is much faster than writing down item numbers. Automatic synchronization ensures that all data is immediately available in the backend.
• Accuracy: By avoiding manual data entry, errors are reduced to a minimum. Each scan captures the exact item code, leaving no room for confusion.
• Flexibility: The app works on Android smartphones, tablets, and mobile computers. Companies can either use their existing devices or rent hardware directly from COSYS for peak periods.
• Transparency: The COSYS WebDesk provides full visibility over the progress of the stocktake. Managers can see how many items have already been counted, which areas are still open, and whether discrepancies occur.
• Data analysis: Once counting is completed, the backend automatically generates reports and statistics. Results can be exported into ERP or financial systems, making closing the books faster and more reliable.

A software that adapts to your needs

Every company has its own way of organizing warehouses and retail spaces. COSYS knows that a one-size-fits-all solution rarely works in practice. That’s why the inventory software is highly configurable. Users can define which item information should be displayed during scanning, how the counting process is structured, and how results are transferred to higher-level systems.

Whether you run a small retail shop, a medium-sized warehouse, or a complex logistics operation with multiple storage locations, COSYS offers the flexibility to adapt the software to your processes.

WebDesk: the control center for managers

While employees on the shop floor focus on scanning and counting, managers benefit from the COSYS WebDesk. This browser-based interface gives supervisors a real-time overview of all activities. You can filter by location, user, or product group, compare expected stock with counted quantities, and immediately identify discrepancies.

In addition, WebDesk supports role-based access. This means that supervisors, accountants, and IT administrators can all work with the same system but only see the information relevant to them.

Renting hardware for stress-free inventory

Many companies do not want to purchase expensive scanning devices that are only used once or twice a year. COSYS solves this with its rental model. Professional mobile computers such as Zebra or Honeywell scanners can be rented for the duration of the inventory. They come preconfigured with the COSYS stocktaking app, so employees can start right away without complicated setup.

This approach lowers costs, avoids idle hardware, and ensures that even companies without existing scanning equipment can benefit from digital inventory.

From data capture to business insights

Inventory is more than just counting items. It provides valuable information about discrepancies, shrinkage, and stock movements. With COSYS, the data captured does not remain isolated but flows directly into the COSYS Business intelligence. This enables businesses to identify problem areas, optimize replenishment strategies, and improve overall stock accuracy.

Conclusion: stocktaking made easy

With COSYS’ mobile app and web backend, companies can finally say goodbye to stressful inventory days. Fast data capture, real-time synchronization, transparent monitoring, and seamless integration into ERP systems make the process not only more efficient but also more reliable. Add the option to rent hardware, and you have a complete solution that scales to the needs of any business.

Stocktaking will never be a favorite task, but with COSYS, it becomes a smooth, manageable process that saves time, reduces errors, and delivers valuable insights for better business decisions.